Youth baseball complex renovation more costly than expected

City council approves $398,000 supplement for Reed Baseball Complex bond project

By Jeff Harrison
Managing Editor

Midwest City leaders recently approved an amended construction contract to renovate the Reed Baseball Complex.

The City Council awarded the $2.24 million contract to MacHill Construction during a regular meeting on Aug. 25.

MacHill Construction was hired by the city in January as the construction management company for the project. The city approved the amended contract after bids came in nearly $400,000 over budget.

“This project initially came in about $1 million over budget and [assistant city manager] Vaugh Sullivan got the project down within $398,000 of what voters approved in the GO Bond,” said City Manager Tim Lyon. “They all worked really hard on these bid packages as close as possible to the budget.”

Lyon said the contract uses guaranteed maximum pricing which ensures the city will not pay more than $2,247,000 for the project.

“We use this type of contract for the Reed Center expansion project and it allow us to set a budget for this project,” Lyon said.

MacHill Construction publicly bid all aspects of the project. They awarded contracts to the lowest bid packages except for the synthetic turf and site utilities, as recommended by Cason Hill, VP for MacHill Construction.

Hill said they selected Hellas Construction for the synthetic turf based on positive reviews from customers and concerns about the quality of turf used by the lowest bidder. The utility contract was awarded to Morris Plumbing which submitted the second lowest bid. Hill said they were concerned about the lowest bid, which came in at half the engineer’s estimate and far below other submissions.

To make up for the difference in cost, the council also approved transferring funds from other accounts. The budget adjustment included $150,000 from the Midwest City Welcome Center, $148,000 from the Parks and Recreation, and $100,000 from the dedicated sales tax for Parks.

The project is part of a $53 million general obligation bond package approved by voters in 2018. The youth baseball complex, located behind Carl Albert Middle School, will be reconfigured to allow for additional youth fields. All of the fields will have synthetic surface infields and grass outfields, designed to reduce down time and upkeep. The project also includes additional paving and drainage improvements.

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